The Future of Cement is 3D
What You Should Know About New Energy Changes
Future of Equipment Tracking for Construction
Sydney's Taronga Zoo Sets the Benchmark
Harnessing Solar Energy With Eyes in the Sky
Infrastructure Priority List Identifies $58 Bn Project Pipeline
New Projects Bring Economic Growth to The Whitsundays
Building Approvals Hit 5-Year Low
By Hildy Medina
March 4, 2019
An apartment building still under construction is experiencing serious water leaks. The cause was faulty plumbing fittings. But, the plumbing company’s owner claims an overnight freeze caused the leaks. A review of weather data from that period and an email from one of the plumbers admitting fault proved otherwise. The plumbing company and its insurance carrier conceded liability and paid for the damages.
“If you’re not diligent about your record keeping it is almost guaranteed that the party or parties you’ve contracted with will be,” says Jason Spencer, executive vice president of Journeyman Construction and a construction lawyer for more than two decades. “Electronic record keeping is very important.”
Disputes, claims and lawsuits are, unfortunately, a large part of doing business in the construction industry. The greater the job’s complexity, the greater the chances that a general contractor’s work will be brought into question.
Such as when a GC received a call from an irate owner of an industrial project one year after the job’s completion. The owner asserted that a section of the building wasn’t installed properly and the general contractor should be responsible for redoing it. During the conversation, the project manager pulls up the job folder on his laptop and locates an RFI from the owner requesting the installation in question be changed. Within minutes, the conversation turned from a potentially costly dispute to an opportunity for a new project.
Even the most organized and diligent record keepers relying on paper-based documentation face an enormously daunting task of preserving all the documents a construction job demands.
A $10 million project is estimated to generate some 56,000 pages of data. It’s not difficult to understand how the paper can stack up. Consider the hundreds of emails, change orders, RFIs, drawings, submittals, site inspections, meeting minutes, photos, and the list goes on. Managing paperwork is a 24/7 operation.
Path to Accountability
The benefits of keeping electronic records are not limited to avoiding costly litigation or backing up legitimate claims, they can save you money and foster accountability.
For one demolition contractor, having electronic records immediately available allowed them to save thousands of dollars on their biggest expense - repairing their fleet of equipment and vehicles. Due to the nature of the business, many different people operated a variety of very expensive excavators, dozers and crushers. The damage to the fleet was increasing as was the cost to fix it. Yet, there was little to no accountability and no way to track it.
By using electronic data to trace the work history of each individual, and identify the machinery or vehicle they were using, the company was able to get an accurate picture of the damage problem. The company was also able to outline responsibilities and clarify the role of each employee as well as provide constructive feedback. This led to a more accountable culture and thousands of dollars in savings for the company.
Moving toward a paperless future, not only frees you of those dusty banker boxes, it can save you time and money and give you peace of mind so you can focus on what really needs to get done.
If you enjoyed this article, you might enjoy these ebooks:
The Extinction of Paper-Based Specs
How Construction Technology is Helping Save Time, Money and Jobs
A Paperless Construction Industry is Still a Dream, but We’re Getting Closer
The AEC industry relies on drawings for everything, from the external site plan and interior layout to the punch list and RFIs. According to Home Improvement Pages, a custom-designed residential ho... Read More
Construction work as we well know is a team effort, requiring the synchronization of workers, equipment and materials. And just as construction wo... Read More
Listen in to this free webinar with Carey Larsen, Social Marketing Manager at Procore, Bob Gardner, CEO of Gardner Builders, and Jessica Stoe, Bran... Read More
At a rural Ohio job site, Wieland Construction and its subcontractors are managing progress entirely from mobile devices — an investment they say h... Read More
The majority of project leaders and teams on site today still utilize outdated, manual tools and processes—even though there are plenty of technolo... Read More
If only smooth and easy client communications was a project tool you could pull out and use at a moment’s notice. Unfortunately, that’s hardly the ... Read More
The big deal is the cash-burning time sink created by a hazily written RFI. It’s already been shown that about 22% of RFIs never get answered at al... Read More
December 31, 2018