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By Justine Diaz
May 15, 2017
Every morning, you sit down at your computer with the best intentions. With coffee in one hand and your to-do list in the other, you’re feeling geared up and ready for a productive day on the jobsite.
But then the reality of construction chaos intervenes.
The first sting comes from a call with an owner wondering why their project is over budget (again), which is news to you but you don’t want to let on that you don’t have the answers. Luckily you’re good at piecing together just enough information to hold them off for now.
You immediately scramble to get an accountant on the phone, but it’s no use. Kiss lunch goodbye, because now you’re going to have to squeeze in a trip to the office before your next onsite meeting.
This is ridiculous! Why should you have to drive all the way into the office just to log in to your ERP system for answers. Your day seems like it’s completely imploding and then it hits you...
You need your own job costing software made for the field. Why are you working out of accounting?
You’ve been struggling for too long in reactive mode trying to tame the urgent day to day fires created by your accounting-based ERP system. And relying on someone else to get the information you need means your reputation is in the hands of someone else.
But there’s a better way to work.
Create an environment where job costing information and accounting information are separate but integrated. If you do that, you’ll get an accurate, timely view of operations that aids faster, better decision-making and helps you achieve better control over your budget results.
So how do you convince your company to invest in new software? Start by helping them understand your needs.
Knowing the daily battles that accountants and project managers have to fight and win each day can help decide which tools will best help them achieve success.
Here’s what they’re up against...
Accountants work from the office summarizing financial transactions––the operative word being summarize. They’re meant to record and analyze financial transactions after they occur.
Job costing is a daily task done in real time out on the jobsite. Your boots on the ground field teams need mobile options for an accurate minute-by-minute picture of where the project stands against the overall estimated project budget.
Without it, project managers aren’t able to spot issues and take corrective action before costs eat into profit margins. So finding out if a project has made or lost money turns into a game of The Price is Right (or terribly, terribly wrong) after closeout.
To avoid backlash, get everyone involved in the process and explain how good life can be if you say goodbye to the all-in-one ERP systems of yesteryear.
Project management and accounting teams have different needs, so they should have separate but equal software solutions that work best for their specific challenges.
At the moment, there is a shift in the way construction financial software is providing mobile solutions to field and office teams.
In this new world of mobile field financial tools, you are no longer just a project manager with job costing responsibilities;. you are an integral part of your company’s financial solution.
And now that you’re becoming more productive with the help of dedicated job costing software, your job will become less about entering data and more about assisting with high-level decisions. This will empower you to leverage your professional knowledge, not just your willingness to grind.
The Anatomy of a Request for Information (RFI)
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