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By Procore Editorial staff
May 28, 2018
Construction teams are constantly in a race against time to reach their project targets and deadlines. All the while working through the day-to-day challenges that arise with each new project––none of which are ever the same and come with their own unique set of issues. It is no surprise then that if the schedule is not managed correctly you’ll make mistakes which can lead to a loss of productivity, rework, and may even cost you your reputation.
Don’t let these six common scheduling mistakes continue to cost your company time and money. By being proactive and avoiding them in the first place, you’ll stay ahead of the game and have the extra time to do what you do best––build.
1. Unrealistic Resource Projections
Every company has a set amount of unique resources available for a project. Problems and delays occur when schedules are set in place without considering available resources or with the unstated assumption that there are unlimited resources. When creating your schedule, maintain a realistic sense of available resources. Critical resources can be properly utilized and allocated with this level of planning, and delays can be avoided that result from waiting for resources to become available.
2. Missing Dependencies
Within every construction schedule there is a logical order of dependencies. If not properly defined, missing dependencies can lead to more than just missed deadlines. It can lead to difficulties in arguing fault during litigation, arbitration, or lawsuit. For example, wall foundations must be constructed before the walls themselves, and this must be properly represented on the schedule. Schedules should be thoroughly checked to ensure all dependencies are in the proper logical order to avoid delays.
3. Not Enough Details
A lack of dependencies can lead to a lack of detail. One way that project managers get rid of this stress is by providing a simplified high-level view of daily tasks. This is fine for providing insight at a glance, as long as more detail is available at a sub-task level. As your build progresses, details should be regularly added to the critical path and fully describe the required work.
4. Being Reactive, Rather than Proactive
Overseeing schedules isn’t suited for optimists. This is the sort of task that requires you to be proactive and plan ahead. You can never be too prepared. It’s important to understand that in construction it’s not a matter of if, but when, things will go wrong. Be proactive by planning and allocating extra funds or buffer time to handle the unknowns. Using this method, when a schedule is updated, the completion date is then justified according to the realistic project’s progression. This scope of reference makes it easier for owners to cope with added overhead.
5. Lack of Concurrency
Claims of concurrent delay are used as both a sword and a shield in fighting schedule delay claims. A contractor may use concurrency to defend against a claim for liquidated damages by an owner, while an owner may use it to ward off the contractor’s pursuit of delay costs. This grows out of the developing trend by courts and arbitration panels to require critical path analysis as defense against delay claims.
6. Ineffective Documentation
Concurrency leads us to the need for proper, accurate, and consistent documentation. Having an organized and integrated system of documents that spans all stages of construction could mean economic life or death. It also allows for decision makers to stay in the loop and make informed decisions that can prevent schedule delays from occurring. Inherent in today’s litigious nature of business is the need to document virtually every aspect of one’s activities. In delay disputes, the party with the best records has a great advantage.
A proactive schedule is one that is constantly adapting and evolving to serve each unique project. This means your team must also do the same to stay ahead of scheduling mistakes. Over time, this will become second nature to them, and instead of racing against time to meet their project goals, your team will be welcoming their deadlines.
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